• 1. Agenda

  • To view the agenda and use it for your reference please click here.
  • 2. Requirements and Set-Up Preferences


  • Monday, Tuesday, Wednesday Tradeshow - ALL DAY
    • Set-up 60 8'x10' booths (8' and 3' walls, 6' table with table cloth and skirting, four chairs, garbage can) - must be complete by 1 pm on Monday.
    • The tradeshow will take place from 8 am on Tuesday to 4.30 pm on Wednesday.
    • F&B: 1 coffee break on Tuesday, 2 coffee breaks on Wednesday, ideally set up on the tradeshow floor, refreshed throughout the day.
    • AV: 2 monitors displaying ABM appointment timer, requires plug-in for Samurai Blade

    Monday Workshop - 12.00 pm to 4.30 pm- SELECT EVENTS ONLY
    • Set-up meeting room to fit 20 people, 4 comfortable couches (seating 4 people per couch), 2 coffee tables, & a table for the lunch buffet and coffee break.
    • F&B: working lunch buffet, coffee break.
    • AV: 1 screen, 1 high quality projector.

    Monday Welcome Reception - 6.30 pm to 8.00 pm
    • Set-up reception style mixer for 45 to 60 persons
    • F&B: 4 to 6 pieces per person, cash bar
    • AV: podium with mic (including sound), 1 screen, 1 high quality projector, 1 laptop

    Tuesday and Wednesday Lunch & Dinner
    • Set-up rounds for 90 to 120 persons, riser, AV
    • F&B: Tuesday breakfast, lunch and dinner with cash bar, Wednesday breakfast, lunch
    • AV: 1- 2 screens on each side of riser, podium with mic, live projection, switcher, onsite technician

    Tuesday and Wednesday Delegates Lounge - 8 am to 4 pm daily
    • Set-Up: 3 rounds of 6 and coffee station
    • F&B: coffee throughout the day

    Raven Events prefers the tradeshow space and the meal room including stage set-up to be in the same area, ideally in the same room or on the same floor. The room for the workshop can be in a different area of the facility.

    The reception on Monday night can be in a foyer area around the registration desk or on the tradeshow floor.
  • 3. Date Availability for Conference Space and Hotel Rooms with Corresponding Release Dates for Hotel Rooms.

    Monday to Wednesday combination, NO STAT HOLIDAYS. 8 - week release date only. NO SOONER.

  • 4. Hotel Room Quote

    All delegates book and pay their own accommodations. ONLY Raven Events staff reservations will be made by room listing. all charges for staff to be charged to master account. Raven Events does not agree to attrition fees under any circumstances.

  • in CDN $ exclusive of taxes
  • in CDN $ exclusive of taxes
  • in CDN $ exclusive of taxes
  • Tax TypePercentage 
    Add a new row
  • in CDN $ exclusive of GST or HST
  • 5. Meeting Room Quote

    Raven Events prefers the tradeshow space and the meal room including stage set-up to be in the same area, ideally in the same room or on the same floor. The workshop on Monday can in a different area of the facility.

  • in CDN $ exclusive of GST
  • 6. AV and Tradeshow Set-Up Quote

  • in CDN $ exclusive of GST.
  • in CDN $ exclusive of GST.
  • in CDN $ exclusive of GST.
  • in CDN $ exclusive of GST.
  • in CDN $ exclusive of GST.
  • 7. Food & Beverage Quote

    IMPORTANT: Our per person prices are indicated below for each meal. Please propose specific menu items according to these per person prices. Please DO NOT simply put "Many options available" as your RFP will be declined. Prices noted are based on average costs charged for our events nationally. If your per person price exceeds our national average prices, please call Jamie Elley at 1-604-414-3647 to discuss arrangements as there may be little flexibility in budget.

  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Tuesday-Wednesday All Meals

  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Coffee Breaks: Tuesday & Wednesday

  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Items 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • in CDN $ exclusive of GST
  • 8. Deposits and Billing

  • Raven Events requires billing privileges. If you have any further questions please contact our Logistics Manger at jamie@ravenevents.ca.
  • in CDN $
  • in CDN $
  • in CDN $ exclusive of GST
  • 9. Audio Visual Contact: