Request for Proposals - Tradeshow Space, AV, Catering Only Form

  • 1. Agenda

    To view the agenda click here: http://aboriginalbusinessmatch.com/agenda
  • 2. Requirements and Set-Up Preferences


  • Monday, Tuesday, Wednesday Tradeshow - ALL DAY
    • Set-up 60 8'x10' booths (8' and 3' walls, 6' table with table cloth and skirting, four chairs, garbage can) - must be complete by 1 pm on Monday.
    • The tradeshow will take place from 8 am on Tuesday to 4.30 pm on Wednesday.
    • F&B: 1 coffee break on Tuesday, 2 coffee breaks on Wednesday, ideally set up on the tradeshow floor, refreshed throughout the day.
    • AV: 2 monitors displaying ABM appointment timer, requires plug-in for Samurai Blade

    Monday Workshop - 12.00 pm to 4.30 pm- SELECT EVENTS ONLY
    • Set-up meeting room to fit 20 people, 4 comfortable couches (seating 4 people per couch), 2 coffee tables, & a table for the lunch buffet and coffee break.
    • F&B: working lunch buffet, coffee break.
    • AV: 1 screen, 1 high quality projector.

    Monday Welcome Reception - 6.30 pm to 8.00 pm
    • Set-up reception style mixer for 45 to 60 persons
    • F&B: 4 to 6 pieces per person, cash bar
    • AV: podium with mic (including sound), 1 screen, 1 high quality projector, 1 laptop

    Tuesday and Wednesday Lunch & Dinner
    • Set-up rounds for 90 to 120 persons, riser, AV
    • F&B: Tuesday breakfast, lunch and dinner with cash bar, Wednesday breakfast, lunch
    • AV: 1- 2 screens on each side of riser, podium with mic, live projection, switcher, onsite technician

    Tuesday and Wednesday Delegates Lounge - 8 am to 4 pm daily
    • Set-Up: 3 rounds of 6 and coffee station
    • F&B: coffee throughout the day

    Raven Events prefers the tradeshow space and the meal room including stage set-up to be in the same area, ideally in the same room or on the same floor. The room for the workshop can be in a different area of the facility.

    The reception on Monday night can be in a foyer area around the registration desk or on the tradeshow floor.
  • 3. Date Availability for Conference Space.

  • Monday to Wednesday combination, no stat holidays, 8 week release date ONLY. No Sooner.
  • 4. Meeting Room Quote

  • in CDN $ exclusive of GST
  • 5. AV and Tradeshow Set-Up Quote

  • In CDN $ exclusive of GST.
  • In CDN $ exclusive of GST.
  • In CDN $ exclusive of GST.
  • In CDN $ exclusive of GST.
  • In CDN $ exclusive of GST.
  • 6. Food & Beverage Quote

    Please provide your best quote and propose menus according to quote. Please do not simply provide your catering menus for selection. Prices noted are based on average costs charged for our events nationally.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • Tuesday-Wednesday: All Meals

  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Coffee Breaks: Tuesday - Wednesday

  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • in CDN $ exclusive of gratuity and tax / PER PERSON
  • Menu Item 
    Add a new row
    DO NOT simply enter "Many options available" as we will require you to resubmit the RFP.
  • 7. Deposits and Billing

  • Raven Events requires billing privileges. Please send a credit application form to jamie@ravenevents.ca.

    Raven Events commonly agrees to a $5000 deposit upon booking, 25% of estimated food and facility costs two months prior to the event and the balance after completion of the event, to be paid within 30 days after receipt of the final invoice.
  • In CDN $
  • In CDN $
  • 8. Facility Contact: